How to create and manage a recruiting event for your own company

A step by step guide for setting up your recruiting event

Jason Lord avatar
Written by Jason Lord
Updated over a week ago

This article is going to guide you through the entire process of creating and managing a recruiting event for your own company on Talentspace. Each step listed here contains a link to a separate article walking you through every single aspect of the platform. You can either click on each link and then return to this guide, or you will also find a little box at the end of each article suggesting the next step of the event creation guide.


Step 1 - Getting to know your organizer account

Before we create our first event, let's start with a general organizer account overview. Once you have received your login credentials from Talentspace, you can enter the platform and start setting up your personal profile, as well as your company profile.

Step 2 - Define the event details

Now that you have had a chance to familiarize yourself with the account setup, let's create your event. The first thing to do is to fill out the event details page, where you get to decide upon the basic parameters of your event, such as the event type and the date and time. As this is going to be an event solely for your own company, please select "Only my company", when setting up who will be participating in the event.

Step 3 - Create an event structure

Next you can set up the event structure by picking out the interaction formats for your event. There are 5 different interaction formats on Talentspace: Speeches (both virtual and in person), Sessions (both virtual and in person), Virtual Booths for virtual events, In-person Booths for in person and hybrid events and 1-1 Chats (both virtual and in person). Decide which ones are going to be part of your event, and then set up time slots during which they can take place.

Step 4 - Add teams and team members

Next, you can start adding existing or new teams to the event. To a certain degree, you can fill out these teams profiles yourself, or you can just add the basic information and let the team members fill it out themselves once they join the platform. Here you can also modify their specific participation details.

Step 5 - Create program points

Once you create your event structure and added the participating teams, you now get to design the program points of your event. You can either create a schedule on your own, or allow participating teams to set up program points themselves. Specific Speeches and Sessions can be set up by you, while Virtual Booths will be created automatically once you added this program format, and 1-1 Chats will have to be scheduled by the individual talents and team members.

Step 6 - Design your landing page

If you are ready to promote your event and have decided upon the participating teams and content, you can start sharing your landing page. This is where talents can get an insight on what the event is about and also where they can register. You can design the landing page to your liking by deciding to show information on the teams, the hosts, the interaction formats and the schedule.

Step 7 - Set up the registration process

After that you can create the registration process for talents. This is where you decide who can register for your event and what information you are requesting from your potential participants. You can also add custom questions or your own event-specific terms of service.

Step 8 - Manage the event controls and publish your event

The event controls are where you can publish your event and manage talents' and teams' access to the event or certain functionalities. This is also where you get to publish your landing page, open the registration for participants, and where you decide which functions you allow recruiters and talents to use once they enter the event.

Step 9 - View and manage the talent profiles

After opening up the registration, you can get an overview of your participating talents.

If you are interested to learn more about them, you can view their individual talent profiles, download CVs or view any custom questions you may have asked them. If your event is set up to have an "Application and Selection" process, this is also where you get to accept or decline the applications.

Step 10 - Manage your communications

During and also in the lead up to the event, it is important to communicate with your audience. You can do this by making announcements (on platform and/ or via email) and providing information in the additional resources section of your event.

Step 11 - Monitor the pre-event and your live event

In the lead-up to your event, you will see any statistics such as registered participants and program point sign-ups in the pre-event section of your dashboard.

Once the big day has come, you can keep up with the ongoings of your event by monitoring the live event tab, joining the different program points, or even registering as a participant to experience the event from a different viewpoint.

Step 12 - Review and analyze your event

Finally, take some time to review your event and have a look at the post-event analytics which you can download from your dashboard. Here you can analyze different aspects of your event such as the number of sign-ups, check-ins or the general participation in the different interaction formats.

We also recommend engaging with your recruiters and talents after the event to collect some feedback and gather improvement ideas for your next event.

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